For Participating Artists
updated 4/1/2010
Download Adobe Reader free2010 Artist Listing with booth numbers by last name
Arriving early? The Des Moines Art Center is open late on Thursday night. The Art Center is open 11 a.m.-9 p.m. on Thursday June 24. the Art Center is located at 4700 Grand Ave.
GATEWAY MARKET HOSPITALITY SERVICE - Lunch or dinner delivered to your booth!
Gateway Market is offering a healthy alternative to the everyday concession offerings. Menus for the weekend are located inside the plastic sleeve in the back of this binder. Simply complete these menus and return them to Volunteer Headquarters or to your Artist Relations volunteer and your food will be delivered to you. Menus are due the day prior, except for Friday when they are due no later than 11 a.m. Hours of delivery will be 5:30-6:30 p.m. for dinner on Friday and Saturday; 11:30 a.m.-12:30 p.m. for lunch on Saturday and Sunday. Gateway Market is offering vegetarian and vegan items along with other scrumptious choices.
Click on the link below to download their menu. PLEASE NOTE DELIVERY DEADLINE OF MENUS
Gateway Market - Vendor Hospitality Service
About the Festival Site The site of the 2010 Des Moines Arts Festival surrounds the all-new John and Mary Pappajohn Sculpture Park. Dedicated on Sept. 27, 2009, the new 4.4 acre $40 million park is home to 25 pieces of important contemporary sculpture by 19 of the world’s most celebrated artists.
We’re working on plans to celebrate our new partnership including docent led tours of the park and interactive activities related to the sculptures and the artists. You will also notice our marketing campaign this year features photographs of several of the works of art.
The Pappajohn Sculpture Park is located in the thirteen-acre Western Gateway Park, home to Des Moines’ Central Library, University of Iowa Pappajohn Higher Education Center, Arlington-Hallett Apartments, Temple for Performing Arts, and the future home of Wellmark Blue Cross & Blue Shield Headquarters.
Rentals Classic Events & Parties is the only authorized vendor for tents and rentals for the Des Moines Arts Festival. No other tent company or vendor will be permitted on the Festival site. Therefore, any and all tent rental needs will be required though our vendor only. There will be absolutely no exceptions to this policy. We will turn away any vendors that are not authorized by the Festival upon their arrival. The name and contact information of -
Classic Events & Parties
Contact: Robin Carter
2250 Fuller Road
West Des Moines, IA 50265
Phone: (515) 266-3223
RCarter@classiceventsandtents.com
Check-In Information Check-in begins on Thursday, June 24, 2010, at 9 a.m. and continues Friday, June 25, 2010, beginning at 8 a.m. A photo I.D. is required for check-in from every artist—this includes partners. Ours is a leisurely set-up. We do NOT require you to sign-up for an appointed check-in. When we get closer to the event, we will send a map and directions for the check-in location. All set-up must be completed no later than 1 p.m. on Friday, June 25, 2010, at which time all vehicles must be off the site.
Check-In Procedures A photo ID is required at check-in from all juried artists, including partners. Proxy or “helpers” are not permitted to check-in for you or arrive early to set-up your booth in your absence.
At the time of check-in you will receive the following:
Parking permit
Festival credential(s)
Schedule of events
Site map
Smile
Express Lane. Don’t have time to stand in line? Use the Express Lane at all of our food concession booths. Your laminated credential allows you access to the Express Lane enabling you to bypass long lines, get your food and get back to your booth.
Hospitality Service. It’s all about good food at Gateway Market. And Stacy Schoop, the catering manager for Gateway is all about good service. We’ve teamed up with Gateway Market again this year to provide door to door service. Place your food order and it will be delivered to your booth. Menus will be available in your arrival packet. Artist Relations volunteers will ask you upon arrival if you want to place your order for Friday. After that, turn in your order to any Artist Relations volunteer and your meal will be delivered at the appointed time. Find out more about Gateway Market at www.gatewaymarket.com.
VIPP. That’s right, no porta-potties or KYBOS (as Iowans like to call them). Nothing but the best for you! Modern facilities are available inside Volunteer Headquarters located inside the Pappajohn Education Center on Grand. Just follow the signs.
Booth Sitting. Inside your check-in packet that you receive upon arrival will be a brightly colored tag with a clip. When you are ready for a break, clip the tag to the front of your booth and artist relations volunteers who will be working the area will gladly assist you.
Planning Ahead? Looking for artist check-in? Set your address-enabled GPS device to 1100 Grand Ave., Des Moines, IA 50309. Use coordinates? Use the following -
Decimal Degrees -
Lat / 41.586349
Lon / -93.631532
Degrees, Minutes & Seconds -
Lat / N41 35 10
Lon / W93 37 53
GPS -
Lat / N 41 35.181
Lon / W 93 37.892
UTM -
15NX
Y / 4604043
VIP ARTIST PREVIEW. is scheduled for 2-4pm on Friday, June 25. This is the time that our special donors, sponsors, members and their guests are invited to a special preview of the artwork presented at the 2010 Festival. If you have people in particular who you would like to receive an invitation to this opening, please email their names to cshore@downtowndesmoines.com. This special preview is one among many efforts we take to increase your visibility and provide a time especially for those particularly interested in getting first pick of the overall show. The VIP preview is being heavily advertised to your potential customer base.
Artist Party & Awards. The annual Artist Party is one of our favorite times of the Festival. An opportunity to visit with old friends and make new ones. This year, the party will be on Friday night and feature the announcement of the Artist Awards. This is a BIG deal folks! Friday night after the Festival closes, the staff of the Des Moines Arts Festival will host the Annual Artist Party and Awards under the canopy in the Jazz & Wine Pavilion on Locust Street. Complimentary hors d’oeuvres, beer and wine served throughout the night.
Breakfast with the Director New to the schedule this year is an opportunity to visit with Stephen King. Stephen is in his 5th year as executive director of the Des Moines Arts Festival. Stephen is the former director of the MAIN ST. Fort Worth Arts Festival, one of the founders of Zapplication™ and current board member of the National Association of Independent Artists. A complimentary continental style breakfast will be served in the Jazz & Wine Pavilion tent from 8:30 - 10 a.m. on Sunday morning of the Festival. Stephen promises to answer any question thrown at him about the Des Moines Arts Festival or the industry in general. Want to know why the Festival does some of things it does? Grab a bagel and Ask!
Get Your Art On Photography Contest The Greater Des Moines Partnership is sponsoring a photo contest in association with the Des Moines Arts Festival. On Thursday June 24 The Partnership is hosting a reception to honor the 9 winning entries of the contest. If you are arriving in time, we invite you to join us in the lobby of the Univ. of Iowa John and Mary Pappajohn Education Center. The reception is 5:30-7 p.m. with complimentary hors d’oeuvres and drinks.
Reminders
1. Please remember that all artists must check-in with current photo identification before setting up. This includes the lead artist as well as the partner listed on the application. We will not allow exceptions to this rule.
2. Please check the online gallery to ensure all the information we are sharing with the public is accurate.
ACCOMMODATIONS WHILE IN DES MOINES
Home Hosting Patrons of Des Moines cultural community are happy to open their home and provide accommodations to visiting artists free-of-charge. There are of course some restrictions. The program is limited to a first-come first-served. If you are interested in taking advantage of the hosting program, please contact Barbara Kirk. Barbara’s email is thebisme@aol.com.
Hotels - Very Important
Below is a list of hotels in the area of the festival site. We are currently working with each to provide special rates to Festival artists. In the meantime, we encourage you to make advanced reservations due to the NCAA Track and Field Championship at DrakeUniversity over the same weekend. You can always change them should they offer a special rate. We will provide special rate information as it becomes available via email. We are also providing information on one local camping facility.
Holiday Inn Downtown Mercy Campus
Rate: $89/night
1050 6th Avenue
Des Moines, IA 50314
(515) 283-0151
20 room block
Request “DMAF Rate”
Shuttle to DMAF available
Embassy Suites on the River
Rate: $169/night
101 East Locust Street
Des Moines, IA 50309
(515) 244-1700
20 room block
Shuttle to DMAF available
Six Blocks East of DMAF
Renaissance Savery Hotel
Rate: $86/Night
401 Locust Street
Des Moines, IA 50309
(515) 244-2151
www.renaissancesavery.com
Camping Information
Adventureland Campground (located 15 miles from downtown Des Moines)
305 34th Ave. NW
Altoona, IA 50009
800.532.1286 for reservations
In addition to these downtown hotels and camping alternative are the following two hotels on the city’s east side (5 minutes from downtown) offering a good rate plus amenities. We highly recommend these hotels. They are nice, clean and offer a number of amenities:
Radisson
$94 "Des Moines Arts Festival" rate
6800 Fluer Drive
515.285.7777
www.radisson.com
Note: Do NOT book online. You must call the number associated with the hotel above to receive the special rate.
Fairmont
$89 “Des Moines Arts Festival” rate
6880 Fluer Drive
515.309.4444
www.marriott.com
Note: Do NOT book online. You must call the number associated with the hotel above to receive the special rate.
Both of the above hotels offer the following amenities:
Complimentary shuttle for artists to and from the Festival
Complimentary hot breakfast (Fairmont’s is a Deluxe Continental breakfast)Complimentary wi-fi
Complimentary drink ticket
Complimentary on-site parking
Other hotels in the area offering DMAF rate:
Baymont Inn & Suites
Rate: Doubles - $79.95/night. Singles - $69.95/night
4685 NE 14th Street
(515) 262-7469
Amenities: Complimentary deluxe breakfast, wi-fi. Microwave, refrigerator and coffee make in rooms.
30 double rooms blocked. 15 single rooms blocked.
Note: Located North of downtown.
Village Inn Motel
Rate: Double - $79. Single - $69
1348 East Euclid Avenue
(877) 747-8713
5 double rooms blocked. 5 single rooms blocked.
Note: Located North of downtown.
Staybridge Suites
Rate: $94, $89, $84
6905 Lake Drive
West Des Moines, IA 50266
(515) 223-0000
All suite property offering full kitchens. Complimentary extended hot breakfast and in-house laundry service. Tues-Thurs offering complimentary light dinner, free drinks.
Note: Located West of downtown.
Electricity Electricity is provided to each artist’s booth at no additional charge. You must bring your own lighting and outdoor-approved extension cords at a minimum length of 50 ft. If you use multiple outlets you will need to provide your own power strip. You must attach the power strip so it is not lying on the ground. The maximum wattage available to each artist booth is 500 watts.
Exhibitor Equipment Artists are responsible for providing their own booth, equipment and insurance.
Security The Des Moines Police Department and a private security company will provide 24-hour security, working to assure the highest possible security of the Festival site at all times. We insist you close your booth each night and secure any and all personal belongings during the day and night.
Artist Booth Space DMAF provides a 100-square-foot space with additional storage behind the assigned booth area. Artists invited to exhibit in two mediums may purchase a double booth. Artists are permitted vehicle access for load-in and load-out. All booths are located on concrete/asphalt streets where staking is prohibited by the city.
Taxes Each artist is responsible for the collection and reporting of all applicable taxes. A temporary Iowa Sales Tax Permit form will be included in your Welcome Packet that you will receive upon check-in at the Festival. These are provided for your convenience and it is your responsibility to submit these to the Iowa Department of Revenue and Finance. You do not need to do anything before the Festival to have a sales tax permit. We will notify the Iowa Department of Revenue and Finance before your arrival.
Refund Policy The grace period allowed for artist refunds has passed. No refunds are issued to artists after 3/31/2010.
