For Exhibiting Artists

Let's get back to work!

Welcome back to Des Moines. After a break in 2020, we are thrilled to welcome you back to Western Gateway Park and the 24th annual Des Moines Arts Festival. Please bookmark this page and re-visit for information relative to your visit with us in June. You will receive periodic emails from us with updates that will also be uploaded to this page. We encourage you to read them so there will be no surprises upon arrival. Please make note of your direct contact related to the festival:

Stephen King, CFEE, Executive Director

515.419.7265 (Cell)
sking@desmoinesartsfestival.org

You may also reach out to Lydia Tobin, ltobin@desmoinesartsfestival.org.

Meet the entire team HERE.

In order for us to successfully navigate city and county requirements, we are implementing requirements. If you signed the Artist Agreement, you are agreeing to follow the requirements. If you feel you can't follow the requirements, please withdraw from the Festival. The deadline to make this decision is May 10 when the Artist Agreement is due.

1. We are requesting you design your booth so that at least three (vinyl) tent sidewalls remain UP to allow for airflow. No artist may have a fully enclosed booth.
2. In line with the guidelines recommended by the City of Des Moines and the CDC, Artists are encouraged to consider wearing masks, especially in high traffic areas and enclosed spaces, and to practice social distancing when possible. If you are fully vaccinated, facial coverings are optional.
3. The Festival is providing you with hand sanitizer in your welcome packet. Please have it available to your guests at all times.
4. The Festival will provide a booth sign for each artist to post in their booth that encourages correct masking. We ask that you post it.
5. We are requesting you keep their booth space clean. This means occasional wipe down of artwork often touched by the public.
6. We highly encourage Artists to be fully vaccinated.
7. Artists are encouraged to allow only 1-2 guests in their booth at any one time. Use your best judgment, and your booth design will allow for more if more sides are open.
8. Artist booths will be assigned 5' apart from your neighbor. This space is to be used for distancing, not to add additional configuration to your tent.
9. Assigned load-in times remain in effect. 9 a.m. – 1 p.m. – All EVEN numbered booths. 1 p.m. – 6 p.m. All ODD numbered booths. If you have made special arrangements with Lydia, those remain in effect.
10. All of the above will be monitored throughout the Festival by our Artist Relations Team. Any violation will be managed accordingly. The key to any mitigation plan is cooperation.

The site of the Festival surrounds the John and Mary Pappajohn Sculpture Park. Dedicated on September 27, 2009 the $40 million park is home to over 20 pieces of important contemporary sculptures. The Pappajohn Sculpture Park is located in the thirteen-acre Western Gateway Park, home to the Des Moines Arts Festival®. The park is located from 10th to 17th Streets between Grand Avenue and Locust Street at the west entrance into the city’s downtown. The park includes various small businesses, restaurants, Des Moines’ Central Library, Pappajohn Higher Education Center, Arlington-Hallett Apartments, Temple for Performing Arts, and the corporate headquarters for Krause Gateway Center, Meredith Corporation, Wellmark Blue Cross & Blue Shield and Nationwide, our presenting sponsor. If you would like an aerial view of the site, Google 1400 Locust Street, Des Moines, IA – click on the satellite view.

All booths accommodate storage behind the assigned booth area. Some booths provide more storage than others. we are currently planning for at least 5' between each interior booth. You are permitted vehicle access for load-in and load-out. All booths are located on concrete/asphalt streets. Please note that staking is prohibited by the city.

Artists are not permitted to use cheaply-made, lightweight, accordion-style pop-up tents. The tented structure must be commercial or professional grade with at least 40 pounds of weight securely fastened (not dangling-no bungee cords) on each corner and with stabilizing maneuvers that provide maximum safety to artists and guests. Any variation is prohibited and will result in the artist being excluded from the Festival without compensation or consideration.

ARTIST BOOTH ASSIGNMENTS (05202021, ALPHA Order)

Glenna	Adkins			LS11C
Amos	Amit			GN44
Cort	Anderson			GN5
Katia	Andreeva			GN19
William	Armstrong			GN32C
Cindy	Aune			GN17
Jackson	Avila	Katie	Avila	GN4
Tammy	B			GN41
Marian	Baker			GS14C
Carla	Bank			LS15C
Michael	Barnes			LN7
Billie	Barthelemy			GS13C
Annie	Bisone			GN36
Bozenna and Lukasz	Bogucki			GS9
Beth	Bojarski			LN27
Mike	Bose			LN4
Deborahmae	Broad			GN38C
Elissa	Brown			GS10
Lisa	Burge			LS10C
Erin	Carpenter			LS2
Gaston	Carrio			GS28
Andrew	Carson			GS1C
Megan	Clark			LN21
James	Cole			LN14
Nichole	Collins			LN1C
Matt	Conlon			LS28C
Karin	Connolly			GS43C
Karin	Coron			LN2
Adam	Crowell			GS12
Chris	Cumbie			LN8
Chris	Dahlquist			LS20 & LS21C
Greg	Davis			GN1C
Judith	Eastburn			GS19
Ummarid	Eitharong			GS3
Janina	Ellis			GN7C
Susan	Elnora			GN33C
Leslie	Emery			GN30
Paul	Eshelman			GS47C
Kim	Eubank			LN18C
Angelo	Fico	Karen	Naylor	LN3
McKenzie	Fisk			GN24
Delores	Fortuna			GS44
Todd K	Fox			GS23
Steve	Frank			LS7
Bruce	Furlin			GS36
Betsy	Giberson			LS25
David	Gilbertsen	Joy	Wallace	LS31
Yves	Goyatton			GN46C
Keith	Grace			LS29C
Joseph	Graci			GS34
Jonah	Green			LN19
Bryan	Griffith			LN17C
Jeremy	Griffith	Chelsea	Griffith	GN34
Leslie	Guinan			GS30
Hilary	Hachey			LS5
Anthony	Hansen			GN27C
Diane	Harty			LN29C
Heather	Haymart			LN25
Clifton	Henri			LN23C
Scott	Hildebrandt			GS42C
Katie	Hoffman			GN3
Barbara	Holloway			GS29
Erica	Iman			GS37C
Nicario	Jimenez			LN32
Nels	Johnson			GN8C
Clare	Johnston			LS23
Steve	Jones			LS13
Wiwat	Kamolpornwijit			GN6
Ronna	Katz			GS8C
Robin	Kittleson			LS6
Karen	Klinefelter			LS8
Andrew	Kosten			GN12
Brian	Kuehn			LN24
Lynda	Ladwig			LN9
Amy	Lansburg			LN33
Robin	Lauersdorf			GN14C
Heather	Laurie			GS27
Andrew	Lawson			GN20
Tina	Leto			LS30
Mark	Lewanski			GN31
Linda	Lewis			LN35C
Rebecca	Lowery			LS12
Susan	Luks			GS16
Kelly	Marshall	Rebecca	Foster	LS17
Brianna	Martray			LN22C
Melissa	Mason			GS22
Robert	Matthews			GS31C
David	Mayhew			GS38C
Brice	McCasland			LN10C
Cindy	McDougall			LN16
Igor	Menaker			GN21
Teresa	Merriman			LN30C
Michael	Merriman			GN11
Sue	Mersman			GS39
Michael	Mikula			GN43
Kirk	Miller			GS21C
Matthew	Naftzger			GN35
Kerri	Norman			LS18
Steve	Nowatzki			GN18
Gedion	Nyanhongo			GS6
Randy	O'Brien			LN34
Cindy	Olmes			GS32C
Scott	Olson			LN11C
Steven	Olszewski			GN26
Amanda	Outcalt			LN13
Guilloume	P.Z.	Gladys Margarita	Perez	GN25
Mary Jane	Piccuirro			GS20C
Reza	Pishgahi	Lois	Hutter-Pishgahi	GN16
Sylvia	Pixley			GS41
H.C.	Porter			LS32C
Ed	Pribyl			GS11
Ralph	Rankin			GS45
Marjorie	Rawson			LN6
Ella	Richards			GS33
Steve	Riley			LS27
Matthew	Rucker			GN13
Aaron	Sault			LS16
Ben	Schuh			GN23C
Michael	Schwegmann			LS19
Anna	Segner			LS3
Jason	Sharp			GS2
Andrew	Sovjani			LS22C
Thomas	Spake			LN20
Kyle	Spears			LN12
Mark	Sudduth			GN9
Tom	Sullivan			GS40
Esther	Sullivan			GS24
Scott	Swezy			LS1C
Sumiko	Takada			GN2
Marina	Terauds			GS17 & GS18
Sharon	Tesser			GN28C
Lou Ann	Townsend	Mary	Filapek	GS5
Greg	Turco			GS35
Reiko	Uchytil			LS26
Cara	Van Leuven			GN42
Chris	Vance			LS14C
David	Vigo			GN10
Tyler	Voorhees			GN37
Nha	Vuu			GN40
Robin L.	Washburn			GS7C
Chris	Wheeler			GN39C
James	Whitbeck	Gale	Whitbeck	LS24
Timothy	White			GN22C
John	Whitt			LN31
Rob	Williams			GS15
Mark	Winter			LN26
R. Michael	Wommack			GS25
Glenn	Woods	Keith	Herbrand	LS4
Anne	Wooster	Steven	Peaslee	GN15C
Samuel	Yao			LN5
Kreg	Yingst			LN28

All artists are required to individually apply for an Iowa Tax Permit. The application is free, and can be accessed on the following page: https://tax.iowa.gov/iowa-sales-and-use-tax-guide#permit . Choose the online or PDF application for the Iowa Business Registration for Tax Permit form under the “Sales Tax Permit Information” header.

Below is a guide for filling out the form.

BUSINESS INFORMATION:

• Legal Business Name: Your personal name.
• Business Trade Name: Your business’s name. If you sell your work under your legal name and/or don’t have an “also known as” name to list, leave this section blank
• Business Location, City, and Zip code: Your personal residence. Must be a street address, not a Post Office box.
• Location County:

o Iowa residents – choose the county associated with your personal address.

o Non-Iowa residents: select “Out of State – 00”.

• Date business was established: If you do not know the exact date when you began selling your work, approximate a close guess.
• Primary Phone: Your preferred personal/business phone number.
• Primary Activity (Product/Service on paper form): Artwork

BUSINESS OWNERSHIP:

• Type of Business Ownership: Sole Proprietor OR Individual single-member LLC.

BUSINESS DETAILS:

• Social Security Number: Your personal SSN.
• Date which business was established: If you do not know the exact date when you began selling your work, approximate a close guess.
• State in which business was established: Your home state.

TAX REGISTRATION:

• Iowa Permit Type Needed:

o Iowa Residents: Sales Tax Permit

o Non-Iowa Residents and Non-U.S.A. Residents: Retailer’s Use Tax

• Starting date for making sales in Iowa: MM-DD-YY (first day of the Festival. Example: 06-22-18)
• How much use tax do you expect to owe (applies to both Sales Tax Permit and Retailer’s Use Tax applications): Annually – collect less than $120 tax/year.

Use the green question mark boxes on the form for help.

If you have further questions, call the Iowa Department of Revenue at (515) 281-3114 or 1-800-367-3388.

Each artist is responsible for the collection and reporting of all applicable taxes.

All artists exhibiting in the Festival are required to provide to the Festival a Certificate of Insurance naming Des Moines Arts Festival as an additional insured pursuant to a general liability insurance policy with a minimum coverage of $1,000,000. This proof and certificate are due in our office no later than June 1. This policy should cover June 24-27, 2021. Please note that without this certificate, artists will not be permitted to exhibit. There will not be any exceptions.

Should this coverage not be available with your current carrier, there are inexpensive options available including Kaliff Insurance and ACT Insurance. You or your agent may email the certificate to ltobin@desmoinesartsfestival.org.

The past 14 months have tough on everyone. Typically our final refund date is May 1. With our most recent update, we are pushing this back to May 11, one day after all Artist Agreements are DUE in our office. Artists who have paid or had their payment rolled-over from 2020 may request a refund in writing on or before May 11, 2021. For your security, the request must come in written form by the artist only (no agent, friend, spouse, etc.) and must state the reason for the refund request. If sent electronically, both DMAF and the artist agree an electronic signature is sufficient for verification.

Any and all rentals (tents, tables, chairs, weights) must go through our authorized supplier – Classic Events and Parties. No other tent company or vendor will be permitted on the Festival site. There will be absolutely no exceptions to this policy. We will turn away any vendors that are not authorized by the Festival upon their arrival. If you wish to engage with Classic, please contact Steve Card at (515) 266-3223 or scard@cep-ia.com. (This is a safety and security measure; the DMAF does not in any way benefit from the rental of tents. The contractual agreement is between you and Classic.)

All artists listed on the application are required to check-in with a photo ID before setting up. This means any and all lead artist and collaborator(s). Proxy or “helpers” are not permitted to check-in for you or arrive early to set-up your booth in your absence. No artist may set-up until they have checked-in.

We will not allow exceptions to this rule. If both/all artists are not available for check-in you will be turned away and not be permitted to set-up OR exhibit during the weekend of the Festival. Absolutely no consideration will be made to refund any associated fees including the application and booth fee or travel expenses.

Check-in begins on Thursday, June 24, 2021, at 9 a.m. (closes at 6 p.m.) and continues Friday, June 25, 2021, beginning at 8 a.m. Due to COVID protocols, we are asking for your cooperation with our plan. Artists are assigned a check-in window. You must check-in BEFORE setting up. Check-in is quick and easy. To do this, drive through the check-in area located on Grand Avenue at your assigned time; just West of 11th Street. Enter onto Grand Ave. off 10th street and travel West. Follow the signs to Artist Check-In where our Artist Relations Team will greet you (you don’t even have to get out of your car!) At check-in, you will receive your Welcome Packet with information, artist credential, booth sign, maps, parking information, and more. After you check-in, you may proceed to your booth for unloading and set-up.

Check-In Hours of Operation

Thursday,

June 24: 9 a.m. - 1 p.m. ALL EVEN NUMBERED BOOTHS

June 24: 1 p.m. - 6 p.m. ALL ODD NUMBER BOOTHS

Friday, June 25: 8 a.m. - 10 a.m. NO RESTRICTION ON BOOTH NUMBER

*Hardship cases should be sent via email to ltobin@desmoinesartsfestival.org.

If you would like to map the check-in location, use the following information:

The physical address of Artist Check-In is 1200 Grand Avenue

The Awards Jury will begin on Friday, June 25, at 11 a.m. when the Festival opens to the public. Jury members will visit each booth sometime on Friday or Saturday morning. At this time, we have made the difficult decision to forgo the annual Artist Awards Breakfast at Centro Restaurant. One of our many protocols is to eliminate large groups in closed spaces, and a packed restaurant is not in compliance. We will re-visit this decision in mid-June. We will continue with our tradition of recognizing achievement represented through our Artist Awards. We will not, however, award prize money this year. This is for budgetary reasons as we are looking at a substantial deficit to execute this year’s festival. Recognized artists will receive an automatic invitation to the 2022 festival and their 2022 booth fee waived.

Electricity is provided to each artist’s booth at no additional charge. You must bring your own lighting and outdoor-approved extension cords at a minimum length of 50 ft. If you use multiple outlets you will need to provide your own power strip. You must attach the power strip so it is not lying on the ground. The maximum wattage available to each artist booth is 500 watts.

Artists are responsible for providing their own booth, equipment and insurance.

The Des Moines Police Department and a private security company will provide 24-hour security, working to assure the highest possible security of the Festival site at all times. We insist you close and secure your booth each night and secure any and all personal belongings during the day and night. The DMAF is not responsible for theft or damage as identified in the Artist Agreement. Additionally, if you are a jeweler and would like an escort to your hotel or vehicle after closing, please contact an Artist Relations EMT member to make arrangements.

PLEASE HELP US TO HELP YOU! All exhibiting artists will be featured on our Online Gallery. The gallery includes images of your work, website URL, email, and bio.

In addition to the website, we have an aggressive social media campaign. On the attached agreement, we request any social media links you have so that we may push these out to our audience. If you have not “Liked” our social media pages, do so now so you and your work will be featured. Do not miss out on this opportunity for FREE publicity!

Every artist with a URL will have a QR code printed on their booth sign. This code is a direct link to your website. If you do not have a website registered with us, let us know if there is an alternative link. Otherwise, you will not have one on your sign.

ALL emergency notifications are executed by cell phone through an automated emergency notification system. We will register your cell phone number with our system and should there be an emergency or qualified reason to contact all artists, we will use this system. Don’t turn off your cell phone during the overnight hours! We will also run emergency notification messages on our website.

Rules (from Artist Application)
The DMAF considers its enforcement of the rules our exclusive right and responsibility. Festival officials will visit all displays at intervals throughout the Festival to ensure that exhibitors comply with all Festival rules, including but not limited to checking identification. Your submitted application and signature on the Artist Agreement (for those invited) is your indication that you agree that noncompliance can result in expulsion and ineligibility for jurying, awards and participation in future Festivals. If an artist is removed from the show for non-compliance of the rules, no booth fee refunds will be issued nor compensation made, and the artist will be ineligible to exhibit for a period of at least two years.

1. All work exhibited must be original art produced by the exhibiting artist(s). Work done by a production studio, in classes or workshops, “Buy-sell” and/or imports, work from kits, commercial designs, and derivative work is prohibited. Artists selling work that is not their own will be expelled from the Festival.

2. It is the work by the artist that is juried, therefore any change in the overall body of work by the artist after the jury process accepts the juried work is not considered juried and may not be exhibited until approved by the director of the show. Please see the description of our New Directions program below. Absolutely no consideration will be made if the work is of a different discipline.

3. Prints may only be exhibited by artists accepted in the Printmaking category. Prints must be produced in signed, limited editions of no more than 250, which are hand-pulled by the artist.

4. No reproductions are allowed. If it’s a copy of any kind, regardless of medium, it may not be exhibited.

5. All artists associated with the juried work must be present to exhibit. If artists apply as partners, each artist must be present. If each artist is not present, the artist who is present will not be permitted to set-up or exhibit. No proxy of any kind is permitted. If artists working as partners are found to apply as a single artist, the artist will be disqualified without a refund regardless of the calendar of stated deadlines.

6. Booth and display must remain intact during all hours of the show.

7. A picture ID is required at artist check-in by all artists (including partners) accepted to exhibit. In addition, the Festival reserves the right to check ID each day of the Festival to ensure the artist is present. Artists may NOT set-up or have their booth set-up until they have provided proof of their presence.

8. The sale of non-original promotional items is prohibited.

9. Artists are responsible for proper insurance and protection of work and setup. The DMAF will not be responsible for damage to work or setup for any reason (including Acts of God). All artists are required to maintain and provide proof of insurance before they are allowed to set-up and exhibit.

10. Artists are responsible for collecting and reporting all taxes, including Iowa sales tax.

11. We do not allow sharing of booths except under extraordinary circumstances and ONLY if prior approval is provided in writing from the director. Absolutely no consideration is given if the request is made at the time of set-up or during the show.

13. Artists are not permitted to use cheaply-made, light-weight, accordion-style pop-up tents. The tented structure must be commercial or professional grade with at least 40 pounds of weight securly fastened (not dangling) on each corner and with stabilizing maneuvers that provide maximum safety to artists and guests. Any variation is prohibited and will result in the artist being excluded from the Festival without compensation or consideration.

You will find other accommodations on our website or the Greater Des Moines Convention and Visitors website.

Hotels offering special rates specifically for artists exhibiting at the Des Moines Arts Festival:

Des Moines Marriott Downtown (newly remodeled)
700 Grand Avenue (two blocks to festival site)
Google Earth Link
515-245-5500
Reservation: Call 1-800-321-2211 or 515-245-5500
Book through this link. (While inventory lasts with deadline of June 2)

AC Hotel by Marriott - East Village
401 E. Grand Avenue
515-218-8383
Offering a special rate of $149+ to exhibiting artists.
Mention that you are exhibiting at the Des Moines Arts Festival or book through this link.
(While inventory lasts with deadline of June 9)

Embassy Suites by Hilton Des Moines Downtown
101 E. Locust Street
515-244-1700
Offering a special rate of $219+ to exhibiting artists
Mention that you are exhibiting at the Des Moines Arts Festival or book through this link.
(While inventory lasts with deadline of June 3)

Holiday Inn Downtown Mercy Campus
1050 6th Avenue
515-283-0151
Offering a special rate of $119+ to exhibiting artists
Mention that you are exhibiting at the Des Moines Arts Festival or book through this link.
(While inventory lasts with deadline of June 10)

Renaissance Des Moines Savery Hotel
401 Locust Street
515-244-2151
Offering a special rate of $119+ for exhibiting artists.
Mention that you are exhibiting at the Des Moines Arts Festival or book through this link.
(While inventory lasts with deadline of June 10)

Staybridge Suites Des Moines Downtown
201 E. Locust Street
515-280-3828
Offering a special rate of $149+ for exhibiting artists.
Mention that you are exhibiting at the Des Moines Arts Festival or book through this link.
(While inventory lasts with deadline of June 10)


Other hotel options in Des Moines:

Des Lux Hotel
800 Locust St. (one block to festival site)
515-288-5800

Fairfield Inn & Suites by Marriott Des Moines Downtown Hotel (new hotel)
207 Crocker Street (20 blocks from festival site in downtown)
Google Earth Link
515-329-0409

Hilton Des Moines Downtown
435 Park St. (8 blocks to festival site)
515-241-1456

Hyatt Place Des Moines/Downtown
418 6th Ave. (four blocks to festival site)
515-282-5555

Surety Hotel Des Moines (new hotel)
206 6th Ave. (four blocks to festival site)
515-985-2066