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For Exhibiting Artists

Covid-19

Undoubtedly you are aware of the surge in Covid cases across the United States. We are monitoring the surge. We are asking each of you – artist, as well as anyone traveling with you, to monitor your own health, and should you suspect that you are ill, be proactive with a Covid test prior to arriving. If you test positive for Covid-19, please do not attend the Festival. You have my commitment that you will not experience any repercussions. In fact, our organization will happily defer your invitation to 2023 and refund your full 2022 booth fee.

updates 05202022

  1. A few hotel rooms with Marriott Downtown Des Moines remain at an artist rate of $129. The deadline is MONDAY, MAY 23. For reservations call, 1.800.228.9290 or 515.245.5500 on or before May 23 at 5 p.m. CST. Identify yourself as an artist for the Des Moines Arts Festival.
  2. IMPORTANT: We are moving the start of Artist Check-in to 11 a.m. on Thursday. Supply chain, along with personnel challenges have resulted in sky-high prices this year. One way we can combat this is to allow for production personnel more time during normal working hours, rather than pay overtime and double time. Another reason is the sale of companies who typically help build the festival. They now have new personnel which will no doubt require additional time. As a result, we have moved some load-in processes from Wednesday night to Thursday morning. We remain committed to providing you with the time you need. Artist check-in will open at 11 a.m. and close at 6 p.m. Artists are allowed to access the site during these hours. You may remain on-site within your space after 6 p.m., but all vehicles must be removed from the site at 6 p.m. leaving the streets open and safe for forklifts and trucks.
  3. Creative Café. The Creative Café is a space adjacent to the Silent Rivers VIP Club. The Café will be open in the mornings of the Festival for you to enjoy morning beverages and conversation. Mars Coffee will be on hand, as will Bloody Marys, and Coca-Cola products.
  4. Please mark your calendar for Sunday morning for the annual Artist Breakfast hosted by Centro Restaurant. The tentative start time is 8:30 and typically goes for one hour. Once completed, you may join us in the aforementioned Creative Café until the Festival opens at 11 a.m.
  5. This is a friendly reminder to review the rules of exhibiting found on the For Exhibiting Artists page.
  6. This Thursday is our annual Preview Celebration. We are thrilled to unveil the 2022 and 25th-anniversary commemorative poster art by Ella Richards at this special event.

2022 Booth Assignments

Evan Abrahamson, GS25C

Cheryl Eve Acosta, GN3

Joel Anderson, GS8C

Haleigh Anderson, EIA5


Ariana Armulowicz, GS3

Jackson Avila & Katie Avila, LS4

Anna Bailey & Nathanael Bailey, LS19C

Marian Baker & Bob Baker, GS10

Carla Bank, GN33

Melissa Banks, LN15

Billie Barthelemy, GS18

Amanda Bennett, LS12

Kendra Bennett, LN10

J. Berndt, GS45

Barry Bernstein, GS21

Betsy Best, GS40

Tom Bloyd, GN2

Chuck Brenton, GN16C

Deborahmae Broad, GN41C

Jenna Brownlee, GN8

Jason Brueck, LS7

Lisa Burge, LN19C

Gaston Carrio, GS13C

Rhonda Cearlock, LN16

Beth Clark, LN21

Eric Clay, GS31

James Cole, LN14

Matt Conlon & Jackie Conlon, LS33C

Alan Copper, GS2

Ashley Craddock, EIA4

Tony Cray, GN35C

Adam Crowell, GS17

Chris Cumbie, LS8

Chris Dahlquist, LS26C

Dick Dahlstrom, GN53C

Jeffrey Dallas, GN13

Penny Dobson, GS30

Lauri Dunn, GN37

Christine Echtner, GN51

Paul Eshelman, GS52C

Kim Eubank, GN4

Griffith Evans, GS16

David Figueroa, LS1C

Mary Filapek & Lou Ann Townsend, GN18 & GN19

Andrew Fletcher, LS21

Delores Fortuna, GN56

Betsy Giberson, LS34

Jonathan Glowacki, GN22

Luis Gonzalez , GN21C

Katherine Goulandris & Michael Burris, GS11

Russell Grace & Angela Kullmann, LS28 & LS29

Joseph Graci, GS32

Jonah Green , GN5C

Jeremy Griffith & Chelsea Griffith, LN12C

Debo Groover, LS30

Richard Gruchalla & Carrin Rosetti, LN28

Kristin Gruenberger, GN50

Leslie Guinan, GS35

Tate Hamilton, GN36

Anthony Hansen, GN34C

Thomas Harris, LS36

Diane Harty , LN34C

Matthew Hemminghaus, GS29

Clifton Henri, GN1C

Becca Hickok, EIA1

Scott Hildebrandt, GS47C

Cali Hobgood, LN25C

Barbara Holloway, GS48C

Joe Hoynik, GS5

Dewey James, GS19

Kayana Janay, EIA2

Nicario Jimenez, LN36

Steve Jones, LS27C

Ronna Katz, GS12

Corbett Kesler, LN35C

Sooro Kim, LN18C

Robin Kittleson, GN52

Karen Klinefelter, GS6

Joachim Knill, GS24C

Amy Koch, LS3

Heather Lee Kolbo, GN24

Andrew Kosten, GS36

Lynn Krause, LN30

Angela Kullman, LS29

Lynda Ladwig, LN11

Dawn LaGrave, GN55

Alex Lanier, LS2

Amy Lansburg , LN37

Robin Lauersdorf, GN32

Emily Lavalier, LN2

John Leben, GN58C

Bill Lepak, GS46

Tina Leto, GN47

Linda Lewis, LN40C

Kathy Litchfield, GN39

Rebecca Lowery, GS7C

Susan Luks, GS39

Ynon Mabat, LN8

Michael Magrin, GS20

Kelly Marshall, GN42C

Brianna Martray, LN26C

Melissa Helene Mason, GS22

Barb Mason, GN14

Rob Matthews, GS34C

Jaana Mattson, LN7

Brice McCasland, LN13C

Cindy McDougall, LS13

Tom McGurrrin, GN54C

Teresa Merriman, LS10C

Michael Merriman , GS37

Kipley Meyer, LS31

Lou Michaels, GS9

Michael Mikula , GN23

Kirk Miller, GS1C

Katie Musolff, LS20

James Navarro, LS35

Christian Nevin, GS23

Kerri Norman, LN23

Gedion Nyanhongo, LN1C

Thomas Nye, GN7

Randy O'Brien, LN39

Lawrence Oliverson, GN17

Cindy Olmes, GN31

Scott Olson, LS15C

Steven Olszewski, GN30C

William Ortman, GS51

Lawrence Packard, LN38

Rocky Pardo, GN40

Debra Payne, LS37

Jodi Perry, LN31

Tim Peters, GN38

Reza Pishgahi, LS16

H. C. Porter, LS38C

Daniel Powers, LN17

Ed Pribyl, LS23

Jef Raasch, GS50

Ella Richards, GS33C

Harry Roa, GN26C

Laura Robson, LS25

Megan Rohr, EIA3

Matthew Rucker, GN20C

Irena Saparnis , GN45

Jill Schienle, LN29

Radim Schreiber, GN48C

Luke Schuster, EIA7

Chris Seeman, GN10C

Jason Sharp, GS44

Douglas Sigwarth & Renee Sigwarth, LN5C

Cheryl Mackey Smith, GS14C


Corrine Smith, LS9

Randall Smith, GS15

Jon Smith, GN46

Thomas Spake, LN27

Jen Starling, GS41

Nicholas Stelter, LS32C

Gregory Story, LS14C

John Strobel & Christine Strobel, GN6C

Mark Sudduth, GN12

Alima Sula, EIA6

Esther Sullivan, GS28

Julie Sutter-Blair, LS22

Scott Swezy, GN15C

Sumiko Takada, LN9

Meri Taylor, LN4

Allan Teger, GN49C

Marina Terauds , GS27

Craig Terry, GN28

Cat Tesla, LN22

Sharon Tesser, GN29C

Kimberly Tschida Petters, LN24

Thomas Tyers, GN57

Hester van Diggelen, LN32

Chris Vance, LS18C

Grace Vanderbush, GS49

Alicia Velasquez, GN9

Jeri Vitello, LS17

Nha Vuu, GN43

Tyler Wagner, GS26

Karin Wagner Coron, LN3

Sondra Wampler, GN11C

Thomas Wargin, GN27

Chris Wheeler, GN44

Pamela Whitlock & Richard Davidson, GS4

Brady Willette, LS11C

Kelsey Wilson, GS38

Glenn Woods & Keith Herbrand, LS6C

Anne Wooster & Steve Peaslee, LN6C

Kreg Yingst, LN33


2022 Site Map - Artist Booth Layout -FINAL

2022 Juried Art Fair Schedule

October 11, 2021 - Application available on ZAPPlication
October 11, 2021 - Early-bird Application opportunity. Apply within the first 24-hours and your application fee is 50% off.
January 9, 2022 - Application Soft Deadline
January 14, 2022 at 8:00 a.m. CST - Application Hard Deadline

February 9 - 11, 2022 - Jury in Des Moines
March 3, 2022 - REVEAL presented by Foster Group @ Franklin Jr High. Notifications Emailed in the evening after the event.
March 28, 2022 - Deadline to confirm participation/Agreement and booth fee due
May 1, 2022 - Refund Deadline

June 24-26, 2022 - 25th Anniversary of the Des Moines Arts Festival presented by Nationwide

Communications

You will receive periodic emails from us with updates that will also be uploaded to For Exhibiting Artist page. We encourage you to read them so there will be no surprises upon arrival. Please make note of your direct contact related to the festival:

Stephen King, CFEE, Executive Director

515.416.6134 (Direct)
515.419.7265 (Cell)
sking@desmoinesartsfestival.org


Meet the entire team HERE.

ABOUT THE FESTIVAL SITE

The site of the Festival surrounds the John and Mary Pappajohn Sculpture Park. Dedicated on September 27, 2009 the $40 million park is home to over 20 pieces of important contemporary sculptures. The Pappajohn Sculpture Park is located in the thirteen-acre Western Gateway Park, home to the Festival. The park is located from 10th to 17th Streets between Grand Avenue and Locust Street at the west entrance into the city’s downtown. The park includes various small businesses, restaurants, Des Moines’ Central Library, Pappajohn Higher Education Center, Arlington-Hallett Apartments, Temple for Performing Arts, and the Renzo Piano Workshop-designed corporate headquarters for Krause Group, dotdash Meredith, Wellmark Blue Cross & Blue Shield and Nationwide, our presenting sponsor. If you would like an aerial view of the site, Google 1400 Locust Street, Des Moines, IA – click on the satellite view.

ARTIST BOOTH SPACE

Single (10' x 10') Booth Fee: $495
Corner Fee*: $150
Double-WIDE Booth Fee**: $990
Double-DEEP Booth Fee***: $890

* We do not have enough corner booths for every person who requests one.

**Double-WIDE Booths are offered only to artists that are invited to exhibit two separate mediums. Otherwise, we do not offer double-WIDE booth spaces. If you require additional square footage, please select the double deep booth option.

***We offer a limited number of double-DEEP booths. These booths are 10' wide by 20' deep and are located on the north side of Grand Ave. An additional $150 check is required for a double-DEEP corner.

All booths accommodate storage behind the assigned booth area. Some booths provide more storage than others. There are two feet (2’) between each interior booth. You are permitted vehicle access for load-in and load-out. All booths are located on concrete/asphalt streets. Please note that staking is prohibited by the city.

FEES & TAXES

Artists retain 100% of their sales. Booth fees are outlined above.

Fees may be paid online with an e-check or credit card (please note additional processing fees apply for the credit card option). Once you have completed reading and acknowledging this form and signed the Agreement, you will be taken to the payment form page.

All artists are required to individually apply for an Iowa Tax Permit. The application is free, and can be accessed on the following page: https://tax.iowa.gov/iowa-sales-and-use-tax-guide#... . Choose the online or PDF application for the Iowa Business Registration for Tax Permit form under the “Sales Tax Permit Information” header.

Below is a guide for filling out the form.


BUSINESS INFORMATION:

  • Legal Business Name: Your personal name.
  • Business Trade Name: Your business’s name. If you sell your work under your legal name and/or don’t have an “also known as” name to list, leave this section blank
  • Business Location, City, and Zip code: Your personal residence. Must be a street address, not a Post Office box.
  • Location County:

o Iowa residents – choose the county associated with your personal address.

o Non-Iowa residents: select “Out of State – 00”.

  • Date business was established: If you do not know the exact date when you began selling your work, approximate a close guess.
  • Primary Phone: Your preferred personal/business phone number.
  • Primary Activity (Product/Service on paper form): Artwork

BUSINESS OWNERSHIP:

  • Type of Business Ownership: Sole Proprietor OR Individual single-member LLC.

BUSINESS DETAILS:

  • Social Security Number: Your personal SSN.
  • Date which business was established: If you do not know the exact date when you began selling your work, approximate a close guess.
  • State in which business was established: Your home state.

TAX REGISTRATION:

  • Iowa Permit Type Needed:

o Iowa Residents: Sales Tax Permit

o Non-Iowa Residents and Non-U.S.A. Residents: Retailer’s Use Tax

  • Starting date for making sales in Iowa: MM-DD-YY (first day of the Festival. Example: 06-22-18)
  • How much use tax do you expect to owe (applies to both Sales Tax Permit and Retailer’s Use Tax applications): Annually – collect less than $120 tax/year.

Use the green question mark boxes on the form for help.

If you have further questions, call the Iowa Department of Revenue at (515) 281-3114 or 1-800-367-3388.


Each artist is responsible for the collection and reporting of all applicable taxes.

INSURANCE

All artists exhibiting in the Festival are required to provide to the Festival a Certificate of Insurance naming Des Moines Arts Festival as an additional insured pursuant to a general liability insurance policy with a minimum coverage of $1,000,000. This proof and certificate are due in our office no later than June 1. This policy must cover June 23-26, 2022. Please note that without this certificate, artists will not be permitted to exhibit. There will not be any exceptions.

Should this coverage not be available with your current carrier, there are inexpensive options available including Kaliff Insurance and ACT Insurance. You or your agent may email the certificate to kjongerius@desmoinesartsfestival.org.

REFUND POLICY

Invited artists who have completed a contractual agreement with the DMAF and have paid their booth fee in full may request a refund in writing on or before May 1, 2022. For your security, the request must come in written form by the artist only (no agent, friend, spouse, etc.) and must state the reason for the refund request. If sent electronically, both DMAF and the artist agree an electronic signature is sufficient for verification. Between May 1 – May 15, the Festival will consider a refund based on the written information provided and the Festival's ability to fill the space being vacated. All refunds will be affected by an administrative fee based on the timing of the request and only after the space has been filled. After May 15, 2022, no refunds of any amount will be issued.

RENTALS

Any and all rentals (tents, tables, chairs, weights) must go through our authorized supplier – Classic Events and Parties. No other tent company or vendor will be permitted on the Festival site. There will be absolutely no exceptions to this policy. We will turn away any vendors that are not authorized by the Festival upon their arrival. If you wish to engage with Classic, please contact Steve Card at (515) 266-3223 or scard@cep-ia.com. (This is a safety and security measure; the DMAF does not in any way benefit from the rental of tents. The contractual agreement is between you and Classic.)

CHECK-IN INFORMATION

All artists listed on the application are required to check in with a photo ID before setting up. This means any and all lead artist and collaborator(s). Proxy or “helpers” are not permitted to check-in for you or arrive early to set up your booth in your absence. No artist may set up until they have checked in.

We will not allow exceptions to this rule. If both/all artists are not available for check-in you will be turned away and not be permitted to set up OR exhibit during the weekend of the Festival. Absolutely no consideration will be made to refund any associated fees including the application and booth fee or travel expenses.

Check-in begins on Thursday, June 23, 2022, at 9 a.m. (closes at 6 p.m.) and continues Friday, June 24, 2022, beginning at 8 a.m. We do NOT require you to sign-up for an appointed check-in. You must check in BEFORE setting up. Check-in is quick and easy. To do this, drive through the check-in area located on Grand Avenue; just West of 11th Street. Enter onto Grand Ave. off 10th street and travel West. Follow the signs to Artist Check-In where our Artist Relations Team will greet you (you don’t even have to get out of your car!) At check-in, you will receive your Welcome Packet with information, artist credential, booth sign, maps, parking information, and more. After you check-in, you may proceed to your booth for unloading and set-up.

Check-In Hours of Operation

Thursday, June 23: 9 a.m. - 6 p.m.

Friday, June 24: 8 a.m. - 10 a.m.

If you would like to map the check-in location, use the following information:

The physical address of Artist Check-In is 1200 Grand Avenue

SET-UP

Set-up is permitted only after you have checked in. Ours is a leisurely set-up. We do NOT require you to sign-up for an appointed check-in. All set-up must be completed no later than 10 a.m. on Friday, June 24, 2022, at which time all vehicles must be off the site in preparation for the 11 a.m. opening.

Set-up may continue on Thursday after Check-in closes at 6 p.m. However, absolutely no vehicles are allowed to be on-site after 6 p.m. and all volunteer support will be unavailable. Please make your plans accordingly.

AWARDS JURY

The Awards Jury will begin on Friday, June 24, at 11 a.m. when the Festival opens to the public. Jury members will visit each booth sometime on Friday or Saturday morning. Awards are announced on Sunday morning at the Artist Awards Breakfast.

ELECTRICITY

Electricity is provided to each artist’s booth at no additional charge. You must bring your own lighting and outdoor-approved extension cords at a minimum length of 50 ft. If you use multiple outlets you will need to provide your own power strip. You must attach the power strip so it is not lying on the ground. The maximum wattage available to each artist booth is 500 watts.

EXHIBITOR EQUIPMENT

Artists are responsible for providing their own booth, equipment and insurance.

SECURITY

The Des Moines Police Department and a private security company will provide 24-hour security, working to assure the highest possible security of the Festival site at all times. We insist you close and secure your booth each night and secure any and all personal belongings during the day and night. The DMAF is not responsible for theft or damage as identified in the Artist Agreement. Additionally, if you are a jeweler and would like an escort to your hotel or vehicle after closing, please contact an Artist Relations EMT member to make arrangements well in advance of closing.

WEB SITE /SOCIAL MEDIA

PLEASE HELP US TO HELP YOU! All exhibiting artists will be featured on our Online Gallery. The gallery includes images of your work, website URL, email, and bio.

In addition to the website, we have an aggressive social media campaign. On the attached agreement, we request any social media links you have so that we may push these out to our audience. If you have not “Liked” our social media pages, do so now so you and your work will be featured. Do not miss out on this opportunity for FREE publicity!

QR CODES

Every artist with a URL will have a QR code printed on their booth sign. This code is a direct link to your website. If you do not have a website registered with us, let us know if there is an alternative link. Otherwise, you will not have one on your sign.

EMERGENCY NOTIFICATION

ALL emergency notifications are executed by cell phone through an automated emergency notification system. We will register your cell phone number with our system and should there be an emergency or qualified reason to contact all artists, we will use this system. Don’t turn off your cell phone during the overnight hours! We will also run emergency notification messages on our website.

ACCOMMODATIONS

You may find accommodations on our website or the Greater Des Moines Convention and Visitors website

Rules (from Artist Application)

The DMAF considers its enforcement of the rules our exclusive right and responsibility. Festival officials will visit all displays at intervals throughout the Festival to ensure that exhibitors comply with all Festival rules, including but not limited to checking identification. Your submitted application and signature on the Artist Agreement (for those invited) is your indication that you agree that noncompliance can result in expulsion and ineligibility for jurying, awards and participation in future Festivals. If an artist is removed from the show for non-compliance of the rules, no booth fee refunds will be issued nor compensation made, and the artist will be ineligible to exhibit for a period of at least two years.

1. All work exhibited must be original art produced by the exhibiting artist(s). Work done by a production studio, in classes or workshops, “Buy-sell” and/or imports, work from kits, commercial designs, and derivative work is prohibited. Artists selling work that is not their own will be expelled from the Festival.
2. It is the work of the artist that is juried. Therefore, any change in the overall body of work by the artist after the jury process accepts the juried work is not considered juried and may not be exhibited until approved by the director of the show. Please see the description of our New Directions program above. Absolutely no consideration will be made if the work is a different discipline.
3. No reproductions are allowed. If it’s a copy of any kind, regardless of medium, it may not be exhibited.
4. All artists associated with the juried work must be present to exhibit. If artists apply as partners, each artist must be present. If each artist is not present, the artist who is present will not be permitted to setup or exhibit. No proxy of any kind is permitted. If artists working as partners are found to apply as a single artist, the artist will be disqualified without a refund regardless of the calendar of stated deadlines.
5. Booth and display must remain intact during all hours of the show.
6. A photo ID is required at artist check-in by all artists, including partners, accepted to exhibit. In addition, the Festival reserves the right to check ID each day of the Festival to ensure the artist is present. Artists may NOT setup or have their booth setup until they have provided proof of their presence.
7. The sale of non-original promotional items is prohibited.
8. Artists are responsible for proper insurance and protection of work and setup. The DMAF is not responsible for damage to work or setup for any reason. All artists are required to maintain and provide proof of insurance before they are allowed to setup and exhibit.
9. Artists are responsible for collecting and reporting all taxes, including Iowa sales tax.
10. We do not allow sharing of booths except under extraordinary circumstances and ONLY if prior approval is provided in writing from the director. Absolutely no consideration is given if the request is made at the time of set-up or during the show.
11. Artists are not permitted to use cheaply-made, light-weight, accordion-style pop-up tents. The tented structure must be commercial or professional grade with at least 40 pounds of weight on each corner and with stabilizing maneuvers that provide maximum safety to artists and guests. Any variation is prohibited and will result in the artist being excluded from the Festival without compensation or consideration.

Thank you for reading the Artist Planning Guide. You may refer back to this Guide at any time by visiting our website and clicking on For Exhibiting Artists located at the bottom of each page of the website.

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