For Exhibiting Artists

Single (10' x 10') Booth Fee: $495
Corner Fee*: $150
Double-WIDE Booth Fee**: $990
Double-DEEP Booth Fee***: $890

* We do not have enough corner booths for every person who requests one.

**Double-WIDE Booths are offered only to artists that are invited to exhibit two separate mediums. Otherwise, we do not offer double-WIDE booth spaces. If you require additional square footage, please select the double deep booth option.

***We offer a limited number of double-DEEP booths. These booths are 10' wide by 20' deep and are located on the north side of Grand Ave. An additional $150 check is required for a double-DEEP corner.

All booths accommodate storage behind the assigned booth area. Some booths provide more storage than others. There are two feet (2’) between each interior booth. You are permitted vehicle access for load-in and load-out. All booths are located on concrete/asphalt streets. Please note that staking is prohibited by the city.

Artists retain 100% of their sales. Booth fees are outlined above.

Fees may be paid online with an e-check or credit card (please note additional processing fees apply for the credit card option). Once you have completed reading and acknowledging this form and signed the Agreement, you will be taken to the payment form page.

All artists are required to individually apply for an Iowa Tax Permit. The application is free, and can be accessed on the following page: https://tax.iowa.gov/iowa-sales-and-use-tax-guide#... . Choose the online or PDF application for the Iowa Business Registration for Tax Permit form under the “Sales Tax Permit Information” header.

Below is a guide for filling out the form.

BUSINESS INFORMATION:

• Legal Business Name: Your personal name.
• Business Trade Name: Your business’s name. If you sell your work under your legal name and/or don’t have an “also known as” name to list, leave this section blank
• Business Location, City, and Zip code: Your personal residence. Must be a street address, not a Post Office box.
• Location County:

o Iowa residents – choose the county associated with your personal address.

o Non-Iowa residents: select “Out of State – 00”.

• Date business was established: If you do not know the exact date when you began selling your work, approximate a close guess.
• Primary Phone: Your preferred personal/business phone number.
• Primary Activity (Product/Service on paper form): Artwork

BUSINESS OWNERSHIP:

• Type of Business Ownership: Sole Proprietor OR Individual single-member LLC.

BUSINESS DETAILS:

• Social Security Number: Your personal SSN.
• Date which business was established: If you do not know the exact date when you began selling your work, approximate a close guess.
• State in which business was established: Your home state.

TAX REGISTRATION:

• Iowa Permit Type Needed:

o Iowa Residents: Sales Tax Permit

o Non-Iowa Residents and Non-U.S.A. Residents: Retailer’s Use Tax

• Starting date for making sales in Iowa: MM-DD-YY (first day of the Festival. Example: 06-22-18)
• How much use tax do you expect to owe (applies to both Sales Tax Permit and Retailer’s Use Tax applications): Annually – collect less than $120 tax/year.

Use the green question mark boxes on the form for help.

If you have further questions, call the Iowa Department of Revenue at (515) 281-3114 or 1-800-367-3388.

Each artist is responsible for the collection and reporting of all applicable taxes.

All artists exhibiting in the Festival are required to provide to the Festival a Certificate of Insurance naming Des Moines Arts Festival as an additional insured pursuant to a general liability insurance policy with a minimum coverage of $1,000,000. This proof and certificate are due in our office no later than June 1. This policy must cover June 23-26, 2022. Please note that without this certificate, artists will not be permitted to exhibit. There will not be any exceptions.

Should this coverage not be available with your current carrier, there are inexpensive options available including Kaliff Insurance and ACT Insurance. You or your agent may email the certificate to kjongerius@desmoinesartsfestival.org.

Invited artists who have completed a contractual agreement with the DMAF and have paid their booth fee in full may request a refund in writing on or before May 1, 2022. For your security, the request must come in written form by the artist only (no agent, friend, spouse, etc.) and must state the reason for the refund request. If sent electronically, both DMAF and the artist agree an electronic signature is sufficient for verification. Between May 1 – May 15, the Festival will consider a refund based on the written information provided and the Festival's ability to fill the space being vacated. All refunds will be affected by an administrative fee based on the timing of the request and only after the space has been filled. After May 15, 2022, no refunds of any amount will be issued.

Any and all rentals (tents, tables, chairs, weights) must go through our authorized supplier – Classic Events and Parties. No other tent company or vendor will be permitted on the Festival site. There will be absolutely no exceptions to this policy. We will turn away any vendors that are not authorized by the Festival upon their arrival. If you wish to engage with Classic, please contact Steve Card at (515) 266-3223 or scard@cep-ia.com. (This is a safety and security measure; the DMAF does not in any way benefit from the rental of tents. The contractual agreement is between you and Classic.)

All artists listed on the application are required to check in with a photo ID before setting up. This means any and all lead artist and collaborator(s). Proxy or “helpers” are not permitted to check-in for you or arrive early to set up your booth in your absence. No artist may set up until they have checked in.

We will not allow exceptions to this rule. If both/all artists are not available for check-in you will be turned away and not be permitted to set up OR exhibit during the weekend of the Festival. Absolutely no consideration will be made to refund any associated fees including the application and booth fee or travel expenses.

Check-in begins on Thursday, June 23, 2022, at 9 a.m. (closes at 6 p.m.) and continues Friday, June 24, 2022, beginning at 8 a.m. We do NOT require you to sign-up for an appointed check-in. You must check in BEFORE setting up. Check-in is quick and easy. To do this, drive through the check-in area located on Grand Avenue; just West of 11th Street. Enter onto Grand Ave. off 10th street and travel West. Follow the signs to Artist Check-In where our Artist Relations Team will greet you (you don’t even have to get out of your car!) At check-in, you will receive your Welcome Packet with information, artist credential, booth sign, maps, parking information, and more. After you check-in, you may proceed to your booth for unloading and set-up.

Check-In Hours of Operation

Thursday, June 23: 9 a.m. - 6 p.m.

Friday, June 24: 8 a.m. - 10 a.m.

If you would like to map the check-in location, use the following information:

The physical address of Artist Check-In is 1200 Grand Avenue

Set-up is permitted only after you have checked in. Ours is a leisurely set-up. We do NOT require you to sign-up for an appointed check-in. All set-up must be completed no later than 10 a.m. on Friday, June 24, 2022, at which time all vehicles must be off the site in preparation for the 11 a.m. opening.

Set-up may continue on Thursday after Check-in closes at 6 p.m. However, absolutely no vehicles are allowed to be on-site after 6 p.m. and all volunteer support will be unavailable. Please make your plans accordingly.

The Awards Jury will begin on Friday, June 24, at 11 a.m. when the Festival opens to the public. Jury members will visit each booth sometime on Friday or Saturday morning. Awards are announced on Sunday morning at the Artist Awards Breakfast.

The DMAF considers its enforcement of the rules our exclusive right and responsibility. Festival officials will visit all displays at intervals throughout the Festival to ensure that exhibitors comply with all Festival rules, including but not limited to checking identification. Your submitted application and signature on the Artist Agreement (for those invited) is your indication that you agree that noncompliance can result in expulsion and ineligibility for jurying, awards and participation in future Festivals. If an artist is removed from the show for non-compliance of the rules, no booth fee refunds will be issued nor compensation made, and the artist will be ineligible to exhibit for a period of at least two years.

1. All work exhibited must be original art produced by the exhibiting artist(s). Work done by a production studio, in classes or workshops, “Buy-sell” and/or imports, work from kits, commercial designs, and derivative work is prohibited. Artists selling work that is not their own will be expelled from the Festival.
2. It is the work of the artist that is juried. Therefore, any change in the overall body of work by the artist after the jury process accepts the juried work is not considered juried and may not be exhibited until approved by the director of the show. Please see the description of our New Directions program above. Absolutely no consideration will be made if the work is a different discipline.
3. No reproductions are allowed. If it’s a copy of any kind, regardless of medium, it may not be exhibited.
4. All artists associated with the juried work must be present to exhibit. If artists apply as partners, each artist must be present. If each artist is not present, the artist who is present will not be permitted to setup or exhibit. No proxy of any kind is permitted. If artists working as partners are found to apply as a single artist, the artist will be disqualified without a refund regardless of the calendar of stated deadlines.
5. Booth and display must remain intact during all hours of the show.
6. A photo ID is required at artist check-in by all artists, including partners, accepted to exhibit. In addition, the Festival reserves the right to check ID each day of the Festival to ensure the artist is present. Artists may NOT setup or have their booth setup until they have provided proof of their presence.
7. The sale of non-original promotional items is prohibited.
8. Artists are responsible for proper insurance and protection of work and setup. The DMAF is not responsible for damage to work or setup for any reason. All artists are required to maintain and provide proof of insurance before they are allowed to setup and exhibit.
9. Artists are responsible for collecting and reporting all taxes, including Iowa sales tax.
10. We do not allow sharing of booths except under extraordinary circumstances and ONLY if prior approval is provided in writing from the director. Absolutely no consideration is given if the request is made at the time of set-up or during the show.
11. Artists are not permitted to use cheaply-made, light-weight, accordion-style pop-up tents. The tented structure must be commercial or professional grade with at least 40 pounds of weight on each corner and with stabilizing maneuvers that provide maximum safety to artists and guests. Any variation is prohibited and will result in the artist being excluded from the Festival without compensation or consideration.

Thank you for reading the Artist Planning Guide. You may refer back to this Guide at any time by visiting our website and clicking on For Exhibiting Artists located at the bottom of each page of the website.